AI for SMEs · Practical Guide
Win back 5+ hours
every week with AI
Three plays that slot into your day in 10 minutes. All free.
01 · INBOX
Clear an email thread in 30 seconds
⏱ 4h / week
Before
10 minutes of reading + drafting
→
After
30-second summary + draft reply
Prompt
Summarise this email thread in 3 bullets and draft a reply in my voice.
ChatGPT (free) or Claude (free)
02 · MEETINGS
Meetings that write their own notes
⏱ 2h / week
Before
Manual notes, follow-up emails
→
After
Auto summary + action items
Otter.ai (free) or Fireflies.ai (free tier)
03 · KNOWLEDGE
Ask your PDFs instead of searching them
⏱ 3h / week
Before
Page-by-page scrolling + Ctrl+F
→
After
Instant answer with citations
Prompt
What does the contract say about cancellation within the first 30 days? Cite the page.
Claude Projects or Google NotebookLM (free)